Log time and expenses

Your timesheet

Click Time in the side menu to open My time: your week, with a row for each matter and a column for each day. The heading shows your hours so far this week against the weekly target your firm set.

Use ‹ Last week, This week and Next week › to move between weeks. Click + Add a matter row to give a matter a row before you have logged time on it.

There is always a Firm admin row for work that isn't on a matter. Firm admin time counts towards your week but is never billed.

Add time

1. Click Add time, or click an empty cell on the timesheet to start an entry for that matter and day.
2. Choose the Matter.
3. Check the Date.
4. Enter the Hours, as "1.5" or "1h 30m".
5. Under What you did, describe the work as it should read on the invoice.
6. Leave Billable on to charge it, or turn it off.
7. Click Add time.

You can also log time from + New, then Time entry, or with the quick bar at the top of Billing: choose the matter, say what you did, enter the duration and click Add.

Time rounds up to 6 minutes. The form shows what an entry will be billed as, for example "Billed as 0.2 h".

Use a timer

1. On My time, click Start timer.
2. Choose the matter, add What you're working on if you like, and set Billable.
3. Click Start timer.

The timer keeps running while you work anywhere in Chronica. Click Pause and Resume as needed, then Stop and save to put the time on your timesheet. If you start a new timer while one is running, the running one is saved first.

What happens to billable time

Billable time is charged at your rate, or at your rate for that matter if one is set. It goes to Ready to bill on the matter only when the matter bills by the hour. If hourly billing is off for the matter, the time is kept for reports but not billed. See fees on a matter.

Add an expense

Record disbursements such as filing fees, CTCs and transport as expenses.

1. On My time, click Add expense. You can also go to Billing, then Disbursements.
2. Choose the Matter.
3. Under What for, pick Filing fees, Certified true copies, Transport, Courier, Search fees or Other. For Other, describe the expense type.
4. Enter the Amount and the Date.
5. Add a Note if you like.
6. Under Receipt, click Attach to add a photo or PDF.
7. Leave Bill this to the client ticked to add it to the next invoice for the matter.
8. Click Add expense.

The receipt is saved to the matter's documents. Choose the matter before you attach it.

Billable expenses go on the invoice at cost, plus your firm's handling charge if it has one. Disbursements never carry VAT.

Change or delete an entry

Click an entry on your timesheet, or an expense in the list, to edit it. Click Delete to remove it.

Questions

Why does my entry need a description?

The description is what the client reads on the invoice, so Chronica asks for one on every time entry.

Who can see my time?

Your timesheet shows your own time. Everyone's time entries are listed under Billing, then Time entries.